Board of Trustees
Deerfield-Windsor School was founded as the nonprofit corporation United Parents, Inc.
Governance of the school starts with the board of trustees, whose function is to advance Deerfield-Windsor's mission and objectives by developing policies and long-range plans to assure the well-being of the school; overseeing the finances of the school; and hiring and managing the head of school.
School leadership must be forward-thinking. In order to sustain the school and its mission, the board identifies and studies issues and challenges that will impact the school, then forms policies to address those issues. This is accomplished through a system of standing committees, as well as strategic committees, which are formed to study specific areas of interest and recommend actions.
The Deerfield-Windsor School Board of Trustees does much of its work in committees and meets as a full board roughly once a month between September and June. The board's specific responsibilities include:
- Upholding and safeguarding the school's mission
- Selecting, evaluating, and supporting the head
- Assessing the performance of the school
- Overseeing the school's financial condition
- Monitoring facility uses and needs
- Contributing to the school's fundraising efforts
- Supporting the school's programs and special events
- Serving as ambassadors for the school in the larger community
- Undertaking long-range planning to ensure the school's financial and programmatic health and sustainability
Deerfield-Windsor School's board of trustees is composed of dedicated and hardworking volunteer members, many of whom are also parents, alumni, and alumni parents. They share a deep personal commitment to the school and its future. Board members normally serve five-year terms.
- Board Governance
The Admission/Marketing Committee reviews admission policies and standards, marketing literature, and strategies for recruiting students and conducting cultivation of families. The Committee is charged with assisting the administration to advance the message of the School and to promote the School in the most positive and constructive manner in the broader community. The Committee has responsibility for Cottage Meetings and/or other means of surveying constituent opinions but does not play any role in making admission decisions.
The Development Committee coordinates the School’s fund-raising activities; advises the Board on the financial goals of the Annual Fund and on any capital or endowment campaign; reviews the case statement for any fund-raising appeals; facilitates including all trustees and other volunteers in fund-raising activities; and raises funds. Working closely with the Communication/Development Director, the Committee is instrumental in the fund-raising effort at the School.
As specified by the By-laws, the Executive Committee consists of the officers of the Board of Trustees, the previous Board Chair, the Headmaster, and a member-at-large. The Executive Committee is vested with full authority to act for and on behalf of the Board of Trustees. The Executive Committee will meet regularly to plan the agenda for the full Board meetings.
The Facilities Committee works with the staff and any engaged outside consultants to develop the master plan for the School’s buildings and grounds for the Board’s approval. The Committee monitors implementation of the plan and reports periodically to the Board on major plant and campus issues. The Facilities Committee works with the Finance Committee chair to keep him/her apprised of buildings and grounds needs. The Committee is not involved in day to day maintenance issues but should be attentive to deferred maintenance issues.
Working with the Business Manager and Headmaster, the Finance Committee develops the long-range financial plan and annual operational budget including recommending tuition levels for Board approval. The Committee reports regularly to the Board on budget performance. The Finance Committee also develops and recommends for Board approval investment plan for endowment and what amount of return on investment, if any, will be utilized in the operating budget. The Finance Committee also sets the budget and policies governing the Financial Aid program.
The Trusteeship/Nominating Committee is charged with the identification, recruitment, and nomination of prospective Board members. This Committee will identify gaps in the Board’s expertise and recommend to the full Board both types of individuals and actual persons who will complement the Board’s strengths. In addition, the Trusteeship/Nominating Committee will plan Board Retreats and will conduct an annual self-evaluation by the Board.